Receptionist

Key facts

• Employer: GOTHENBURG MUNICIPALITY
• Location: Gothenburg, Sweden

Are you our new receptionist?

At Intraservice, you get the opportunity to be part of an exciting journey when we move into new premises and create the workplace of the future together. You will be part of a business that values collaboration, service and development, where you will have an important role in creating a positive experience for both employees and visitors.

About the job!

The role suits you who enjoy varied working days and who enjoy combining hosting, service, administration and practical problem solving. You will be a key person in the house and contribute to ensuring that we who work at Intraservice, visitors, training participants and conference guests have a professional and positive experience.

As a receptionist, you will be part of our Internal Service unit. In addition to receptionists, janitors, development managers and coordinators work here to create a well-functioning workplace and provide the best possible service. We help each other, share knowledge and work with a clear focus on the team before the self.

When we move into new premises, much will be new. That is why we are looking for you who like to find solutions, adapt to changes and contribute to creating functional working methods.

Job tasks

As a receptionist, you are an important contact person and a central part of the service that meets both employees and visitors every day. The role combines reception, conference service and administrative tasks.

Your tasks include:

Manage the front desk and provide professional service.

Manage access cards, loan bikes, bus cards and also internal technology equipment for lending.

Be a support to our training and conference activities, for example by coordinating bookings, as well as following up occupancy and use of these.

Order, receive and distribute coffee at meetings and conferences.

Collaborate with caretakers regarding furnishing and preparation of flexible meeting and training environments.

Receive, handle and forward mail and parcels.

About you!

We are looking for you who have:

High school education.

Several years of experience in administrative tasks.

Several years of experience from reception.

Experience in conference service, conference operations or other service operations that we deem relevant.

Experience in booking administration and coordination of meeting or conference rooms.

Good computer skills and experience with Microsoft 365.

Good ability to express yourself in Swedish in both speech and writing.

Who are you?

You enjoy providing service and have a genuine interest in people. You treat others in a professional and trust-building manner and contribute to creating a positive experience for everyone you meet.

You work structured and carefully, but are also flexible when conditions change. As we are in the process of moving and establishing working methods in new premises, you need to be solution-oriented, take initiative and thrive in an environment where everything is not yet completely in place.

You see what needs to be done, take responsibility for your tasks and actively contribute to developing the business. Above all, you are a team player who likes to collaborate and contribute to the group's success together.

Great importance is placed on personal suitability.

Terms

Working hours vary according to schedule to ensure staffing during reception opening hours.

We work with ongoing selection and would therefore like you to send in your application as soon as possible. Welcome with your application and become part of Intraservice's new workplace!

About us

Intraservice delivers services and digital infrastructure that help employees and managers in the City of Gothenburg to work smartly and efficiently. In this way, we make it easier to work in the city and create the conditions for a good service to the citizens of Gothenburg. We have a central role in the city's digitization and automation, and our customers are all of Gothenburg's administrations and companies.

We are roughly 700 employees who work in central Gothenburg. Hope you want to be one of us!

More information: http://www.goteborg.se/intraservice

Other

As an employee at Intraservice, you obviously share the City of Gothenburg's approach: we know our mission and who we are for, we care, we work together and we think new. At Intraservice, you work in a knowledge organization that is constantly developing. With us there is a high degree of complexity and breadth as well as many exciting assignments and roles. Much of what we do is about large volumes, where you are involved and contribute to societal benefits for the city's operations and, by extension, for the citizens. We work both business-based and trust-based, offer flexible working hours and strive for a balance between work and private life. With us you get several wellness benefits as well as other benefits.

Do you want to know more about salary and our benefits? You can read more about this directly on our website. There you will also find overall salary statistics for the major professional groups within the City of Gothenburg Benefits and salary - City of Gothenburg, information about Intraservice can be found here Work at Intraservice - City of Gothenburg.

Our aim is to be an attractive employer both today and in the future!

Certain services at Intraservice may be included in military deployment with general duty in case of heightened alertness or war. Likewise, some services may be subject to background and registry checks.

As we have already decided on the recruitment channels we wish to use prior to this recruitment, we kindly but firmly decline to be contacted for further offers regarding competence mediation, advertising and recruitment assistance.

Apply here →